TERMS & CONDITIONS for hire of Rooms at St. Augustine’s, Whitchurch
TERMS and CONDITIONS of HIRE
(These terms and condition of hire are provided on the website for guidance only. A full and current copy will be supplied on application for hire of room(s) at St Augustine’s Church, Whitchurch)
Maximum number of people:-
Worship Space 80 seated
Meeting Room 1 30 (lecture style seating)
18 (around a board room table)
Cafe and Hub Approx. 30 in the cafe with the additional space of the Hub
We request that all food and drink is kept within the Cafe and Hub area.
Latest time to exit building: 23.00 hours
Ensure all Fire Exits are kept clear at all times and that you know the whereabouts of Fire Extinguishers and Fire Blankets.
In the event of a fire, leave the premises immediately by the nearest available exit and call the Fire Brigade.
The premises are left clean and tidy
Windows are closed and locked
All electrical appliances have been switched off
All china and movable furniture is returned to its original location
All manually switched lights are switched off
All rubbish removed from the premises
The premises are securely locked and keys returned as directed
NB: One off bookings will require a church designated person to open, close, and secure the premises.
Alcohol of any kind
Smoking in any part of the building/garden/car park
The Hall is situated in a residential area, we therefore ask that you are quiet and considerate when leaving the premises.
Be careful of personal property: St Augustine’s cannot be held responsible for any damage or loss.
St Augustine’s Church -
St Augustine’s recognises that it has a responsibility to the environment beyond legal and regulatory requirements. We are committed to reducing our environmental impact and improving our environmental performance with regular reviews. We will encourage our congregation and the people from the community who use the building to do the same.
St Augustine’s Church -
We endeavour to….
Comply with all relevant regulatory requirements
Monitor and reduce environmental impacts
We will minimise the use of paper, packaging
We will seek to buy recycled & recyclable products and recycle where possible.
Energy & Water [Central Admin]
We will reduce the amount of energy used as much as possible
Lights & electrical equipment will be switched off when not in use
Heating will be adjusted with energy efficient consumption in mind.
The energy consumption & efficiency of new products will be taken into account when purchasing.
Office Supplies [Central Admin]
We will evaluate if the need can be met in another way.
We will favour more environmentally friendly & efficient products wherever possible.
We will reuse & recycle everything we are able to.
Maintenance & Cleaning
Cleaning materials used will be as environmentally friendly as possible
Materials used in refurbishment will be environmentally friendly as possible
We will only use licensed & appropriate organisations to dispose of waste.
Monitoring & Improvement
We will review our stated aims and objectives annually OR earlier if the need arises
Signed: (Rev N Hay) .Position: Vicar Review Date: 22/7/15
Policy on the safeguarding of adults in the Church
This statement was adopted by St Augustine’s Church at a District Church Council meeting held on 17/04/13
The policy will be reviewed each year to monitor the progress which has been achieved.
This church appoints a Nominated Person to represent the concerns and views of vulnerable people at our meetings and to outside bodies.
Incumbent Rev Nick Hay
Churchwarden Phillip Baker
Churchwarden Phil Smith Date 17/04/13
St Augustine’s Church Hire Agreement
Contract, and Agreement to Terms and Conditions.
I/We, agree to abide by all policies and procedures outlined in St Augustine’s Church Terms and Conditions of Hire, found within the Hirers Pack.
Public Liability Insurance
The following statement is taken from our Insurers who are Ecclesiastical Insurance
“Hirers are reminded that they are responsible for any accident or injury arising out of the activity for which they have booked the premises. It is the responsibility of the Hirer to ensure that the premises are safe for the purposes for which they intend to use them”
(Public Liability Insurance may be covered in your Home Insurance Policy)
(Please check with your insurers, as they may be able to provide one-
(Specific Public Liability Insurance is required for Bouncy Castles and similar inflatables).
Rates will be as agreed, and will be reviewed annually by St Augustine’s Parochial Church Council.
St Augustine’s PCC reserves the right to terminate this hire agreement should a breach of terms and conditions occur.
A £50 refundable deposit is required to cover late cancellation and damage to the premises. This is in addition to the hire fees. This will be refunded by post, after satisfactory inspection of the premises.
All bookings of rooms with access to the kitchen area exclude the use of Cooker, Dishwasher & Fridge without prior arrangement. See Hire agreement.
Any bookings more than 2 hours will be looked at on a case by case basis.
*Hire Rate includes for ½ hour before meeting, and ½ hour at the end of the meeting to prepare and clear away.
Overhead, Monitors Screens and Sound System are for Church Use only
There is no TV licence for these premises. Hirers cannot download programs whilst at the church.
Bouncy Castles or similar inflatables -
No inflatables allowed without specific agreement from the Church and arranged Public Liability Insurance. Please ensure the Supplier has Public Liability Insurance. The church does not accept liability for any accident involving an inflatable, so you may wish to provide your own Insurance. (This may be covered in your Home Insurance Policy, please contact your insurance company to check)